By John Robinson

It seems like everyone’s using the internet these days to run transactions. Even brick-n-mortar businesses are using web-based software with USB magnetic strip readers, making their laptops into swipe terminals.

As fantastic as that is, it can confuse even the most sophisticated internet geek when something goes awry. Who should you call?

I just jumped through a bunch of hoops to fix a problem caused when a merchant didn’t realize their gateway wasn’t their processor. (If you are wondering what the difference is, I’m getting there! ) A batch failed (something that happens on occasion), probably because of a single, corrupted transaction. The merchant called the gateway, who offered to resubmit the batch, and then promptly resubmitted an already successful batch from a different day.

The result? A bunch of annoyed customers who’d been double-charged, chargebacks for the merchant (that we’ve since refunded and stricken from the record), and the merchant didn’t get paid for the failed batch. Sadly, the gateway probably wouldn’t have been able to identify the faulty transaction, as that’s a processing thing, much less fix the problem, and didn’t refer my merchant back to me.

This has all been fixed now, but as you can imagine, it was a bit painful. This was the worst issue I’ve dealt with regarding this misunderstanding. But I’ve talked with plenty of people who should know better who didn’t know who the processor was versus who their payment engine was. Even after multiple explanations.

It became clear this article needed writing.

Authorize.net , PC Charge , PayFlow Pro , CyberSource , etc., are not credit card processors; they are payment gateways.

The payment gateway is responsible for taking the card information and the transaction information and sending that over a network to the acquiring bank. When the acquiring bank gets its okay to authorize the transaction, they send that information back to your gateway, which then tells you it’s authorized.

The simplified analogy: Whatever you’re using to take payments, it functions as a terminal. Yes, some software has all sorts of things that are far more functional (recurring billing, detailed reporting, exporting to other software, etc.) than a terminal. However, ‘processing-wise’, it’s just a terminal.

To call them rather than your processor for authorization and settlement issues is a little like calling your terminal’s manufacturer. (Yes, I’m being blunt here, but it’s important to remember.)

I’ll save the differences between gateways and PC-based engines, etc., for another post. Or maybe Robb will beat me to the punch. My point here is: Once a transaction has asked for an authorization, problems with that transaction are now a processing problem, and the processor is usually not the creator of the payment gateway.

Related Posts

• Introducing the iPhone Virtual Credit Card Terminal
• Authorize.net – Moving in the Right Direction?
• What is a “Third Party Processor?”
• Make Some Money and Feel Good Doing It!
• More on Free Authorize.net
• Video: Merchant Accounts – What to Look For and Ask About, Part 2
• Suggested Read: PCI DSS Blog

Here is the solution: If the majority of your transactions are card not present (CNP) then go into your PC Charge and make sure your business type is set as "Mail Order" (see below).

If you make this change you should reduce your overall fees on your merchant account. Why? Frankly it would take too much time to explain it here. So just make the change and send me a thank you card after you read your next merchant account statement!

Related Posts

• QuickBooks and Merchant Accounts
• Your Payment Engine ISN’T Your Processor!
• What is AVS?
• Is Your Merchant Account Set Up Correctly?
• Merchant Account – Retail or MOTO? Part 2 of 2
• Merchant Account – Retail or MOTO? Part 1 of 2